The Budget Process and Timeline

2015-16 Budget Preparation Process 

The City's Office of Management and Budget (OMB) works over the course of the year to prepare the Mayor's annual budget document. The table below describes the milestones and timeline associated with the process.


City Operating Budget 




  • Maintenance Of Effort (MOE)1 expense & revenue projections for 2015-16 are established for all City departments






  • Budget Director reviews with Mayor the 2015-16 budget gap2 and possible gap closure options 
  • City Council briefed on gap for upcoming fiscal year 
  • Budget Kick-off - 1/9/15
  • Departments receive their Budget Level Allocations (BLA)3 - 1/9/15

February to March

  • Priorities and guidelines are determined by Mayor for the 2015-16 operating budget 
  • Department’s proposed 2015-16 operating budgets (expense & revenue) submitted to OMB -2/13/15 
  • Budget submissions reviewed by Budget Analysts 
  • Issues, problems & concerns identified and resolutions sought by Budget Analysts 
  • List of all proposed personnel actions compiled; meetings held with Departments, Dept. of Human Resource Management (DHRM) & OMB to confirm personnel proposals 
  • Budget Analysts provide departmental budget recommendations to Budget Director 

March to April

  • Mayor receives public input on the budget development via a Tele-Town Hall, a Citizen Input Workshop
  • Departments meet with Budget Director & Analysts; standard review of Form G4 
  • Budget restorations and increments by the Budget Director are determined at this time
  • Departments meet with the Mayor, Deputy Mayor, Budget Director and Budget Analysts to review the Form G containing the departmental budget  


  • Unresolved budget issues and all proposed personnel actions are decided by the Mayor at a meeting with OMB and DHRM Directors 


  • The Mayor’s final proposed operating budget is prepared for submission to City Council 
  • Proposed operating budget document printed 
  • Proposed budget submitted to City Council - (May 15, 2015)


  • Departments review their proposed budgets with City Council and respond to Council's questions. City Council convenes public hearings to solicit input.

    •  City Council Hearings - June 3 and 9, 2015

      • City Council/Clerk
      • City Administration (Mayor's Office, OMB, DHRM, Communications, OPI, Law)
      • Finance Department
      • Department of Environmental Services (DES)
      • Libraries
      • Department of Recreation and Youth Services (DRYS)
      • Rochester Police Department (RPD) 
      • Rochester Fire Department (RFD) 
      • Department of Emergency Communications (911)
      • Department of Information Technology (IT)
      • Department of Neighborhood and Business Development (NBD) 
    • City Council approves City's operating budget with possible amendments (mid-June, 2015); Mayor approves or vetoes any additions to the budget



  • Operating Budget Fiscal Year begins July 1, 2015.



  1. Maintenance of Effort (MOE): Maintaining the same level of funding in the upcoming fiscal year as in the current fiscal year with inflation added in. Used as a basis for determining the budget level allocation (BLA). 
   2. Budget Gap: Projected revenues (money we take in) remains flat or declines as expenses rise 
   3. Budget Level Allocation (BLA): A single budget number provided to each department by the OMB to build its operating budget for the next fiscal year. 
   4. Form G: Standard review document used to detail issues, program changes, personnel changes, and reductions.