The Budget Process and Timeline

2016-17 Budget Preparation Process 

The City's Office of Management and Budget (OMB) works over the course of the year to prepare the Mayor's annual budget document. The table below describes the milestones and timeline associated with the process.



 City Operating Budget  





  •  Maintenance Of Effort (MOE)1 expense & revenue projections for 2016-17 are established for all City departments 



  •  Budget Director reviews with Mayor the 2016-17 budget gap2 and possible gap closure options  





  • Priorities and guidelines are determined by the Mayor for the 2016-17 operating budget  
  • Budget Kick-off : Departments receive their Budget Level Allocations (BLA)3 -1/14/16 

February to March 


  • Department’s proposed 2016-17 operating budgets (expense & revenue) submitted to OMB -2/16/16  
  • Budget submissions reviewed by Budget Analysts  
  • Issues, problems & concerns identified and resolutions sought by Budget Analysts  
  • List of all proposed personnel actions compiled; meetings held with Departments, Dept. of Human Resource Management (DHRM) & OMB to confirm personnel proposals  
  • Budget Analysts provide departmental budget recommendations to Budget Director  




  • Mayor solicits public input for the Budget 
  • Departments meet with Budget Director & Analysts 
  • Budget restorations and increments are considered at this time 
  • Departments meet with the Mayor, Deputy Mayor, Budget Director and Budget Analysts to review the departmental budget proposals and recommendations 




  • Review of all proposed personnel actions 
  • Final decisions on proposals are made 




  • The Mayor’s final proposed operating budget is prepared and printed  
  • Proposed budget submitted to City Council  32 calendar days prior to the last regularly scheduled Council meeting (May 13, 2016) 




  • Council conducts a comprehensive review of Mayor’s Proposed Budget 
    •  City Council Hearings - TBD 
      • City Council/Clerk 
      • City Administration (Mayor's Office, OMB, DHRM, Communications, OPI, OI, Law) 
      • Finance Department 
      • Department of Environmental Services (DES) 
      • Libraries 
      • Department of Recreation and Youth Services (DRYS) 
      • Rochester Police Department (RPD)  
      • Rochester Fire Department (RFD)  
      • Department of Emergency Communications (911) 
      • Department of Information Technology (IT) 
      • Department of Neighborhood and Business Development (NBD) 
    • City Council votes on  City's 2016-17 Budget with possible amendments (June 14, 2016); Mayor approves or vetoes any additions to the budget 




  • Operating Budget Fiscal Year begins July 1, 2016. 





 1. Maintenance of Effort (MOE): The estimated cost of maintaining the same level of service in the upcoming fiscal year as in the current fiscal year with adjustments for inflation and any known changes. Used as a basis for determining the budget level allocation (BLA).  


 2. Budget Gap: Results when projected expenses exceed project revenues. The gap is the difference between the projected expense and the projected revenue. 


 3. Budget Level Allocation (BLA): The target expense number provided to each department by OMB within which departmental budget submissions must conform.