Location
41 Backus Street, 14608
(Map of Edgerton Stardust Ballroom)
Located in the Edgerton Community Center, the ballroom can be rented for your next event!
Permit Application
Amenities
- Maximum occupancy is 240 when tables and chairs are used, or 408 for theatre-style seating.
- 24 banquet tables (rectangular)
- 15 six-foot round tables
- 1 five-foot round table
- 240 chairs, 80 white chairs
- Kitchen with oven, stove, refrigerator, non-portable steam table
- Floor and ceiling fans
- Mirror ball (contact Edgerton staff for special permission to use)
- Any other equipment use must be explicitly approved by the Director of the Edgerton Community Center
Fees
- $85 per hour (start of your event to the time you leave, includes cleanup time)
- $60 for 3 hours of setup time (3 hours is the minimum amount of time you must purchase for setup prior to your event). Additional setup may be purchased at $20 per hour.
- $200 refundable security deposit (this is in addition to the above amounts)
- All fees must be paid to reserve the ballroom
- Minimum rental time is 2 hours ($170 + $60 + $200 = $430 total)
Rules
- Before a permit is issued, the applicant must set up an appointment with an employee at Edgerton Community Center (428-6769) to take a walk through tour of the facility. At that time, the employee will explain what can and cannot be used and review the permit procedures with you.
- After the meeting and walk through tour, you may submit an application to the Permit Office along with payment in full and the walk-through form signed by yourself and an employee of Edgerton.
- Closing hours are 10:00 p.m. November 16 - March 31, and 11:00 p.m. April 1 - November 15 per the Municipal Parks Code.
- Take into consideration setup and cleanup time. We provide you with 3 hours of preparation time at a cost of $60 (see fees above). If you need more time than this, the fee is $20 per additional hour. Please include any additional setup time requests on your application. Ten business days notice must be given for any changes. You cannot extend the time of your permit once you get to the facility.
- Activities must be limited to those listed on the face of the permit. Permits for dances or concerts are not issued to outside individuals or organizations.
- The hours designated as setup time must be limited to those purposes.
- All ticket sales must be performed in advance. Ticketed events are limited to not-for-profit, charitable events. Ticket sales may not exceed 408 for theatrical performances or 240 for receptions. One or more letters of recommendation and/or written references may be required by the Bureau of Parks and Recreation. No monies may be collected on Parks and Recreation property without additional specific written authorization.
- Cleanup must be finished and all persons associated with the permit must be out of the facility by the time specified on the permit. Set aside adequate time to clean up.
- The facility must be left in the same condition as it was found.
- When authorized, alcohol must be limited to wine and/or beer only. Sales are prohibited. It is the responsibility of the permit holder to ensure that no one under the age of 21 consumes alcohol.
- Smoking is not allowed in any City facility.
- You may need to provide security for your event at the discretion of the City of Rochester. In addition to a licensed security agency, a specific security plan must be provided to the City. Furthermore, the City of Rochester has the right to approve or disapprove both the agency and the security plan. Armed security will not be approved.
- The Bureau of Parks and Recreation reserves the right to terminate any permit at any time due to a violation of these rules. Termination of a permit due to a violation will result in, but will not be limited to, forfeiture of any permit fees and your security deposit.
- The application form is only a request. The permit itself will specifically state what you are approved for. If you were denied a request and you think it was a mistake, please consult the Permit Office immediately. Do not wait until the day of your event to bring this to our attention. On site staff are required to enforce the conditions of the permit.