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City of Rochester

RFP- Party in the Park Concert Series

About the RFP

The City of Rochester is seeking proposals from qualified individuals or organizations to produce and manage a concert series, entitled “Party in the Park,” at the Riverside Festival Site (Court Street at Exchange Boulevard) in downtown Rochester, on up to ten Thursday evenings, from mid-June 2013 through mid-August, 2013. This series will feature national and local talent that will attract a broad range audience.

The City is interested in ways to increase attendance and generate excitement for the Party in the Park series. Unique ideas such as innovative marketing/promotion ideas, possible sponsorship partners, site setup, seating areas, and other suggestions are welcome as part of all proposals.

As a result of the RFP process, the City intends to enter into a two year professional services agreement with the Proposer that is subject to City Council approval. The agreement will have two, two-year renewal options, resulting in a maximum of six years. Renewal after the initial two year term will be subject to agreement by both parties. 

Question Period

Proposers may submit questions in writing- email preferred- to Ms. Margaret Reichert, Special Events Operations Manager, until Monday, October 1, 2012. Questions should cite the particular proposal section. If you'd like to be on the distribution list to receive copies of all questions and answers, please send an email to Ms. Reichert indicating as much.

Direct inquiries to:
Ms. Margaret Reichert, Special Events Operations Manager
City of Rochester
30 Church St., Room 202A
Rochester, NY 14614
E-mail: Margaret.Reichert@cityofrochester.gov  

Timeline  

What

Who

Deadline

Issue RFP

Bureau of Communications

Monday, Sept. 24, 2012

Deadline to Submit Written Questions

Potential Proposer

Monday, Oct. 1, 2012

Responses to Written Questions

Bureau of Communications

Thursday, Oct. 4, 2012

Submission of Proposals

Proposer

Monday, Oct. 22, 2012; 4 pm

Proposal Decision

Review Committee

Thursday, Nov. 8, 2012

City Council Vote

City Council

Tuesday, Dec. 18, 2012

Contract Award

Bureau of Communications

Thursday, Jan.  31, 2013


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