RFP - Environmental Cleanup 121-123 Reynolds Street

The City of Rochester is seeking proposals from qualified Consultants (“Consultant(s)”) to provide professional environmental consulting cleanup and remediation services for a City-owned brownfield property located at 121-123 Reynolds Street, Rochester, New York (hereinafter referred to as the “Project”). The Project is being performed as part of the City of Rochester’s (City’s) Brownfield Cleanup Grant from the United States Environmental Protection Agency (EPA), and will be funded provided by the EPA and the City.  The objective of the Project is to complete a comprehensive environmental cleanup of the Site, obtain New York State Department of Environmental Conservation “No Further Action” letter, obtain closure of the active spill file, and to facilitate future residential reuse.  Site activities eligible for EPA cleanup grant funding generally include remedial planning and work plan development, remedial measures and cleanup activities, Site restoration, performance monitoring, reports, documentation, and community involvement.  The Project activities and selected Consultant are subject to the conditions in the EPA Brownfield Assessment Cooperative Agreement Administrative Conditions. The selected Consultant shall enter into a Professional Services Agreement (PSA) conditioned on City Council authorization.  Assume the City will enter into a Stipulation Agreement with the NYSDEC for the Project.  Assume that work plans, fieldwork, and reporting will be completed under the oversight of the Petroleum Spill Division of the NYSDEC Region 8. In general the NYSDEC will be responsible for review and approval of Project-related plans and reports, and separate EPA approvals are not anticipated. While an EPA mandated Brownfield Quality Assurance Project Plan (QAPP) will be required for the Project, the QAPP will be part of the Corrective Action Plan (CAP) and reviewed and approved by the NYSDEC. 

Download the RFP (pdf) here

Submission Information and Deadline 

Submit two (2) hard copies and one (1) electronic copy of the complete proposal no later than 5 p.m. on Monday, April 1, 2019, to: 

City of Rochester
DES/Division of Environmental Quality (DEQ)
30 Church Street, Room 300B,
Rochester, New York 14614
Attn: Joseph J. Biondolillo, Associate Environmental Specialist

Email: Joseph.Biondolillo@cityofrochester.gov


Please email questions related to the RFP by March 15, 2019 (4 p.m.). Responses will be posted here by March 22, 2019 (4 p.m.).

121-123 Reynolds Street RFP – Response to Questions 

Q1. Can the City provide their Brownfield Cleanup Grant Agreement with EPA for the 121-123 Reynolds Street project to assist with our review of the contractual requirements? 

A link to the EPA cooperative agreement can be found here.

Q2. Please clarify if 1.5 feet of unscreened topsoil and 6 inches of screened topsoil is required over the entire Site or just on top of the proposed excavation footprint areas?

This requirement applies to all portions of the Site disturbed by the excavations or equipment completing the work.

Q3. Will the City request a Work Share and provide a technician to assist with CAMP implementation, soil sampling or groundwater sampling?


Q4. Will Prevailing Wage Rates apply for construction, drilling or surveying services?

Without knowing specific titles and activities a definitive answer cannot be provided ; however, I general most equipment operators, drillers, and labors completing work activities at the Site are required to be paid applicable prevailing wage rates. Prevailing wage rates only apply to surveyor while conducting fieldwork, and not time spent in the office. Any additional questions regarding prevailing wage rates should be forwarded to Mr. Eric Kline (Eric.Kline@cityofrochester.gov)

Q5. For the three replacement groundwater monitoring wells, will the City require either flush-mount or stick-up protective surface casings?

Stick-up protective casings.   

Q6. Would the vacant lot, identified on the attached figure, adjacent to 121-123 Reynolds Street be available for use during project implementation?
No, 409-411 Tremont Street is a privately owned parcel of land.

Q7. Can excavations be backfilled immediately following removal of contaminated materials? Or will the contractor be required to wait until confirmatory samples are received?  

Q8. Please provide specifications for In-Situ Hardware.   

This is considered a design-build item and the Consultant will be responsible for the designing and installing the in-situ hardware to meet the objective of this task.

Q9. Shall all imported fill be per DER-10 Requirements?


Q10. Are there compaction requirements for backfill? Place in lifts? If so, is the contractor responsible for providing a testing firm?   

Assume 1-foot lifts compacted to 95 %. The City may modify this 95% compaction requirement on a case by case basis. The contractor is responsible for providing a testing firm.

Q11. Will the contractor or the City of Rochester be purchasing ORC-Advanced or similar?


Q12. Please provide specifications for hydroseeding mixture, seed type, fertilizer, etc.
Refer to City of Rochester Specifications S610-2.05 and S610-2.06 summarized below:

S610-2.05 Grass Seed Mixture
Grass seed is to be fresh, clean or new crop seed. Grass seed mixture is not to contain more than 0.10 percent poa annua, is to be free of bent grass and noxious weed seed, and is to be composed of varieties listed in Grass Seed Mixture table, or approved equivalent. Grass seed mixture is to be composed to specified species proportions by weight, and tested to minimum percentages of purity and germination. Equivalent grass seed varieties proposed for use are to be branded grass seed varieties that have been tested by an independent or New York State certified testing organization, and have shown average or better performance under low maintenance conditions in northeastern region of United States. Generic or non-branded grass seed varieties are not to be used. Fine fescues should be combination of rhizomatous creeping red fescue and some chewings fine fescue varieties.

Grass Seed Mixture 


Maximum Percent of Mix by Weight 



Fine Fescue



creeping red fescue varieties: dawson, flyer, jasper, seabreeze, shademaster II

(rhizomatous chewings fine fescue variety may be used in combination with creeping red fescue variety, but is not to exceed 1/2 of fine fescue blend)

Kentucky Bluegrass


baron, baronie, bartitia, caliber, canterbury, dragon, eagleton, kenblue, northstar, rambo

Perennial Ryegrass


blazer III, brightstar II, line drive, monterey, palmer III, panther, secretariat, SR4200, top hat


Alkali Grass



fults, SL-633

(variety of above species that performs similarly in alkali soil turf grass tests may be substituted)

Q13. Will silt fence be required around the perimeter of the project site until period of establishment has been met for seeding?


Q14. Will the contractor be required to remove any trees or vegetation on site?
Not required other than to complete the required work scope.

Q15. Will the contractor be required to set bollards in concrete?

Q16. Will the contractor be required to install a construction entrance prior to commencement of work?
Only to the extent to protect from damaging the sidewalk and street right of way infrastructure, and to prevent or minimize to the extent technically feasible any mud or soil from entering the sidewalk or street right of way. The contractor will be responsible for restoring any damage or disturbance to the entry area.

Q17. Has the City performed a survey of the site, and if so are the lot corners marked in the field? Is there a survey drawing?
A survey has been completed. It is unknown if lot corners are marked in the field. A survey map will be provided to the consultant selected for this project.

Q18. Can you provide the name of the NYSDEC project manager for the spill file?
No. The City does not know who the NYSDEC Project Manager will be for the remediation phase of this site.