Introduction/Overview
The services sought by this Request for Proposals (RFP) are primarily to inform the strategic planning and development of the City’s upcoming 2025-29 Consolidated Community Development Plan (Consolidated Plan).
The U.S. Department of Housing and Urban Development (HUD) requires local jurisdictions to prepare a Consolidated Plan in order to receive federal housing and community development funding under the entitlement formula grant programs administered by HUD’s Office of Community Planning and Development, such as the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grants (ESG), and Housing Opportunities for Persons with AIDS (HOPWA).
The City of Rochester is seeking proposals from qualified Consultants to fulfill one or both of the two services sought by this RFP:
- Preparation of a Needs Assessment and Market Analysis
- Community Engagement Services
Respondents may choose to submit a proposal for only one of the services, and doing so will not negatively impact the evaluation of their proposal. These two services are related, and may inform one another, but are not required to be conducted by the same firm, nor with any formal interaction between the selected Consultants if conducted separately.
Respondents are reminded to thoroughly review the RFP document and all associated documentation for full detail on proposal requirements. Note that all deadlines are firm and final.
RFP Downloads
- RFP Main Document
- Slides from 4/17 Pre-Proposal Conference
- Video recording of 4/17 Pre-Proposal Conference
- Respondent Questions and City Responses Posted 4/23/2024
Timeline
Milestone
|
Date/Deadline*
|
Release of RFP
|
April 5, 2024
|
Pre-Proposal Conference via Zoom
|
April 17, 2024 at 12:00pm
|
Written
Questions Due to City Contact
|
April 19, 2024 by 5:00pm
|
Answers posted
to RFP website
|
April 24, 2024
|
RFP Submission
Deadline
|
May 3, 2024 by 4:00pm
|
Proposal
Evaluation
|
May 2024
|
Interviews
(if applicable)
|
Weeks of May 13
and May 20
|
Notification of
Selected Consultant
|
May 24, 2024
|
Recommended Consultant(s)
Submitted
to City Council
for Approval
|
June 25, 2024
|
City Council
Authorization of Agreement(s)
|
July 23, 2024
|
Final Contract Deliverables
Due to City
|
Early 2025
|
Pre-Proposal Conference
On April 17, 2024 at 12:00pm, City staff will conduct a pre-proposal conference via Zoom to explain/clarify requirements and respond to questions. There is no requirement for potential respondents to attend the pre-proposal conference nor obligation by the City to provide information from the conference to parties who fail to attend.
Please register at this link: https://cityofrochester.zoom.us/webinar/register/WN_mUXmK7bXQcGSJF826Zftfw
Communication
All communications by parties who have indicated an intent to submit or have submitted a proposal in response to this RFP (“Respondents”), including any questions or requests for clarifications, requests for status updates about the proposal selection process and any other inquiries whatsoever concerning this RFP shall be sent, in writing, to the following City staff person (“City Contact”):
Henry Fitts, Grants Management and Research Coordinator
E-Mail:
Henry.Fitts@CityofRochester.govNo contact is permitted with any other City staff member regarding this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.
Question Responses and Question Deadline
To ensure that all Respondents have a clear understanding of the scope and requirements of this RFP, the City will respond to all timely questions submitted via e-mail to the City Contact by the question deadline stated in the timeline above. Questions and the responding answers will be sent via e-mail to all Respondents who have provided an e-mail address to the City Contact and will be posted on this webpage. The City’s failure to provide timely response or provide responses to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.
Submission Information and Deadline
An electronic copy of the proposal and all its attachments must be received no later than 4:00 p.m. on Friday, May 3, 2024. Please review the RFP document for full detail on proposal requirements. Only complete proposals submitted prior to the deadline will be evaluated.
Submissions will only be accepted via upload to the following ShareFile link:
https://cityofrochester.sharefile.com/r-rf576e50323134d75bf846cbff435a953