Tay House Lodge at Cobb's Hill Park

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IMPORTANT INFORMATION REGARDING RENTAL FACILITIES:    

  • If you are not present at the facility at the time of your issued permit, the permit will be made null and void and you will not be refunded.
  • Additional charge for any damage done to the property (charge will be based on assessed damaged item).
  • A minimum charge of $25 for any trash that remains inside or outside the venue that is not picked up.
  • A minimum charge of $25 for a venue left unclean
  • $150 per hour additional charge if permittee does not leave by permitted time on the application. 

 

Tay House Lodge at Cobb's Hill Park
85 Hillside Avenue
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Amenities: 

  • Kitchen: Warming Oven and Sink
  •  Refrigerator and Freezer 
  • Electricity
  • Restrooms
  • Fireplace (wood not provided)
  • Outdoor grill and picnic tables
  • 2 handicap accessible restrooms inside the lodge
  • Telephone (for emergency use only)

Occupancy:

  • Maximum occupancy 50  

Table and Chairs:

  • 8 Tables
  • 50 Chairs

 

 Availability/Fees: 

  • 9:00 a.m. - 9:00 p.m. - $175.00 (Before 9 a.m. or after 9 p.m. is an additional $150 cost per hour)
  • 10:00 a.m. - 2:00 p.m. - $125.00 
  • 5:00 p.m. - 9:00 p.m. - $125.00
  • Holidays: $100 (additional) per day

 *All fees are subject to an additional non-refundable $20.00 application fee for walk in reservations or 2.75% convenience fee for online booking. 
 

 Rules & Regulations

  1. This facility is scheduled on a first come, first served basis. Once application and payment are received, your application will be reviewed. Reservation of date and time is confirmed through the issuance of a permit. 

  

  1. Possession of the permit for inspection at the activity site.  Activities are to be limited to those listed on the face of the permit. 

  

  1. The lodge will not be opened earlier than 10 minutes prior to the time designated on the permit. Additional time for set up and/or take down must be included in the hours requested. In addition, if you decide you will leave earlier than planned, notify City security at 585-428-6625 so they can close the building. Do not leave the building unattended. 

  

  1. The permit holder must adhere to orderly conduct of participants/spectators and the City's Noise Ordinance. 

  

  1. Do not use tacks, nails, screws, or tape on the walls, ceilings, tables, etc for decorations or signs. Masking tape and 3M Self Stick Hooks are permissible. No decorations are allowed which would damage or discolor the facility or grounds. Any special decorations, activities, or amenities must have written approval of the Permit’s Office. 

  

  1. Permit holder is responsible for clean-up of area after use. Refrigerator must be emptied. Oven must be wiped as clean as possible. Counters and tables must be protected by a hard surface (cutting board) when used for cutting.

  2. Garbage must be put in trash bags and left in designated area outside the building. Do not leave any trash in the building.  A minimum charge of $25 will be made for additional clean-up over and above normal use. 

  

  1. Folding tables and chairs are for indoor use only. 

  

  1. Prior approval required for tents larger than 10X10 and any inflatables. 

  

  1. Selling alcohol is not permitted without valid approval. Alcohol may be served by a licensed caterer only. You must contact the facility permits office at 585-428-6755 if you are intending to sell or serve alcohol. 

  

  1. No adult entertainment 

 

Permit Modification/Cancellation Policy

In order to modify a permit the permittee will be required to fill out a "Permit Modification/Cancellation Request" form and submit it to the Permit's Office (57 St. Paul Street) at least ten (10) business days in advance of the event date for all changes.  All modifications have a $10 modification fee.  

To cancel a permit a "Permit Modification/Cancellation Request" form has to be completed and submitted to the Permit's Office (57 St. Paul Street).  Cancellations must be submitted at least thirty (30) business days in advance of the event date for all cancellations or application withdrawals  .  Cancellations have a $20 cancellation fee in addition to the $20 non-refundable application fee.  Cancellation refunds is as follows:

 

  • All cancellations submitted thirty (30) business days in advance will be refunded 100% (minus the application and cancellation fee) no exceptions
  • All cancellations submitted under the thirty (30) business days will be refunded 50%
  • All cancellations submitted under ten (10) business days in advance will not be refunded.

Click here to download the Permit Modification/Cancellation request form. 

For more information call, 428-6755.

 

 

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SEE ALSO

Parks