Edgerton Stardust Ballroom

Reserve the Edgerton Stardust Ballroom on R-Central at One Stop ROC>>

Edgerton Stardust Ballroom
41 Backus Street
428-6755

Located in the Edgerton R-Center, rent the ballroom for your next event!

Virtual Tour of the Stardust Ballroom:

 

Amenities

  • Kitchen with oven/stove (for warming only), refrigerator, non-portable steam table;
  • Floor and ceiling fans
  • Ask us about the availability of other equipment
Occupancy
  • Maximum occupancy is 240 when tables and chairs are used, or 400 for theater - style seating (see below for COVID guidelines)

Table and Chairs

  • 6 rectangular banquet tables ]
  • 24 six-foot round tables
  • 2 four-foot round table
  • 200 chairs, 100 white chairs
  • Availability/Fees

  • 9 a.m. - 9 p.m. - $800 (add $150 per hour for before 9 a.m. or after 9 p.m. )
  • 10 a.m. - 2 p.m. - $425
  • 5 p.m. - 9 p.m. - $425
  • Holidays - $100 additional per day
  • COVID Guidelines

    Permitted activities must follow all CDC and New York State recommended health guidelines regarding COVID-19.  Applicant is obligated to review and adhere to the Governor’s COVID-19 Executive Orders, including Department of Health guidance, comply with In-Person and Catered Events guidelines, respecting attendance limitations on indoor and outdoor gatherings, permitted hours of operation, social distancing requirements, and face covering requirements.  Failure to strictly adhere to applicable Governor’s Executive Orders will result in immediate termination of the Permit without prior notice. The City also reserves the right to cancel any permit for any reason whatsoever due to COVID-19 health concerns, and shall have no liability to permittee for payment of fees or any costs incurred by permittee, related to such cancellation.

    Permit Modification/Cancellation Policy

    *PERMIT MODIFICATION (CHANGES): Permittee will be required to fill out a "Permit Modification/Cancellation Request" Form at 57 St. Paul Street, at least ten (10) business days in advance of the event date for all changes. All modifications have a $10 modification fee.

    *PERMIT CANCELLATION: Permittee will be required to fill out a "Permit Modification/Cancellation Request" Form at 57 St. Paul St.at least thirty (30) business days in advance of the event date for all cancellations or application withdrawals. All cancellations have a

    $20 cancellation fee- in addition to the $20.00 non-refundable processing fee.  

    • All cancellations submitted thirty (30) business days in advance will be refunded 100% (minus the application fee and cancellation fee) no exceptions. 
    • All cancellations submitted under the thirty (30) business days will be refunded 50%. 
    • All cancellations submitted under ten (10) business days in advance will not be refunded.

    Click here to download the Permit Modification/Cancellation request form.  

    Additional Charges for Failure to Comply

    The permittee is responsible for adhering to the facility use policies and procedures provided during the permit application process. The City reserves the right to issue additional charges to the permittee if found to be in violation of any of the following general conditions.

  • Any damage done to the facility – charges to the permittee will be based on assessed value of damages/damaged item(s) and the cost of repair/replacement.
  • Failure to leave the facility in a clean and orderly condition - resulting in a minimum additional charge of $150 to the permittee. The City reserves the right to charge additional fees depending on the time and effort necessary to return the venue to its original condition.
  • Failure of the permittee and guests to vacate the facility by the permit end time – resulting in a minimum additional charge of $200 to the permittee. The City reserves the right to charge additional fees beyond the minimum charge at a rate of $50 for every additional 15 minutes the permittee and guests refuse to vacate the venue.
  • If any of the aforementioned violations occur during your permitted activity, as identified by City Security and the security checklist, charges will be immediately deducted from your credit card. Failure to pay these charges will result in the permittee losing the privilege to permit any City of Rochester facility in the future.