
COVID-19 Update: Permitted activities must follow all CDC and New York State recommended
health guidelines regarding COVID-19, including masks or cloth face coverings,
social distancing, and limiting gatherings to no more than 10 people. The City
also reserves the right to cancel any permit for any reason whatsoever due to
COVID-19 health concerns, and shall have no liability to permittee for payment
of fees or any costs incurred by permittee, related to such cancellation.
If you have any questions or concerns regarding rental facilities,
please contact the Department of Recreation and Human Services Permit Office at
585-428-6755 or email facilitypermits@cityofrochester.gov.
On-line registration for City lodges and community centers.
ADDITIONAL PERMIT CHARGES FOR FAILURE TO COMPLY WITH PROCEDURES AND
REGULATIONS
The permittee is responsible for adhering to the facility use policies
and procedures provided during the permit application process. The City reserves the right to issue
additional charges to the permittee if found to be in violation of any of the
following general conditions:
- Any
damage done to the facility – charges to the permittee will be based on
assessed value of damages/damaged item(s) and the cost of repair/replacement.
- Failure to leave the facility in
a clean and orderly condition - resulting in a minimum additional charge of
$150 to the permittee. The City reserves
the right to charge additional fees depending on the time and effort necessary
to return the venue to its original condition.
- Failure of the permittee and guests
to vacate the facility by the permit end time – resulting in a minimum
additional charge of $200 to the permittee.
The City reserves the right to charge additional fees beyond the minimum
charge at a rate of $50 for every additional 15 minutes the permittee and
guests refuse to vacate the venue.
If any of the aforementioned
violations occur during your permitted activity, as identified by City Security
and the security checklist, charges will be immediately deducted from your
credit card. Failure to pay these
charges will result in the permittee losing the privilege to permit any City of
Rochester facility in the future.
Permit Modification/Cancellation Policy
In order to modify a permit the permittee will be required to fill out a "Permit Modification/Cancellation Request" form and submit it to the Permit's Office (57 St. Paul Street) at least ten (10) business days in advance of the event date for all changes. All modifications have a $10 modification fee.
To cancel a permit a "Permit Modification/Cancellation Request" form has to be completed and submitted to the Permit's Office (57 St. Paul Street). Cancellations must be submitted at least thirty (30) business days in advance of the event date for all cancellations or application withdrawals . Cancellations have a $20 cancellation fee in addition to the $20 non-refundable application fee. Cancellation refunds is as follows:
- All cancellations submitted thirty (30) business days in advance will be refunded 100% (minus the application and cancellation fee) no exceptions
- All cancellations submitted under the thirty (30) business days will be refunded 50%
- All cancellations submitted under ten (10) business days in advance will not be refunded.
Click here to download the Permit Modification/Cancellation request form.
Special Events in City Parks
If you plan on using a city
park for staging, registration, a leg of your race/walk, post-event activities,
or anything else related to a special event, you must fill out a Facility
Use Permit application as well. Filling out this application and
the subsequent issuance of the permit will reserve the park you
intend to use and ensure there will not be a conflict with another event.
Remember that in addition to this permit, you will also need to go through the Special Event permit application process.
Permit for use of Auditoriums, Gymnasiums, Parks, and other City Facilities
Administered by the Department of Recreation and Human Services, the Facility Use Permit allows the public to access ice rinks, auditoriums, gyms, softball fields, tennis courts, and other spaces. Birthday parties, wedding receptions, reunions, and any of your celebrations and gatherings are guaranteed to be memorable at a City of Rochester facility.
Permits payments must be made with: check, money order or credit card. To download the application to reserve use of auditoriums, gymnasiums, parks, or other city facilities click here.
Ice Rinks, Pools, and Other Park Spaces
-
Genesee Valley Sports Complex (indoor ice rink, outdoor pool)
- Dr. Martin Luther King, Jr. Memorial Park (outdoor ice rink)
- Maplewood Rose Garden (permit required for wedding ceremonies and photographs)
- Adams Street Pool (indoor heated pool)
Gyms
- Adams R-Center
- Avenue D R-Center
- Carter Street R-Center
- Flint Street R-Center
- Roxie Ann Sinkler R-Center
- David F. Gantt R-Center
- Fredrick Douglass R-Center
- Thomas P. Ryan R-Center
- Trenton & Pamela Jackson R-Center
Port of Rochester Terminal Building
Click here to rent this facility>>
For Additional Information for permit facilities or fields call the Department of Recreation and Human Services, Permit Office, at 428-6755.