Special Event Funding Application - SEFA

About the Special Events Funding Application (SEFA)

To create a more efficient and transparent process, the Bureau of Communications & Special Events launched the Special Events Funding Application (SEFA) process. The SEFA will be utilized by eligible events that wish to apply for special event funding.

The City's fiscal year runs July 1 to June 30. The current round of funding will be for events that take place between July 1, 2022 and June 30, 2023. We will provide you with annual instructions on subsequent years’ deadlines. 

COVID-19 implications

The City remains uncertain how COVID-19 will impact special events in the coming months. As has been the case since March 2020, the City continues to strictly follow all guidance issued by New York State. If an event is chosen for funding and funds are disbursed but the event cannot take place due to COVID-19 circumstances, the funds must be returned to the City according to the contract terms.

Submission of a SEFA application does not guarantee City funding or in-kind support. 


Applications are due via email to the Office of Special Events on or before February 4 by noon. 

Additional details are outlined in the downloadable document below. 


Security Deposit Policy

Learn more here.



If you have questions or concerns, please email kara.osipovitch@cityofrochester.gov in the Office of Special Events.