Special Event Funding Application - SEFA

About the Special Events Funding Application (SEFA)

To create a more efficient and transparent process, the Bureau of Communications & Special Events launched the Special Events Funding Application (SEFA) process. The SEFA will be utilized by eligible events that wish to apply for special event funding.

This process seeks to formalize the types of requests that the City currently receives on a year-round, rolling basis. It establishes an annual cycle that intends to create efficiencies by accepting requests in the late fall and allowing the City to make funding decisions in early spring so that events will be aware sooner of the status of funding. 

 This will also allow the City to create and execute contracts and work on logistics before the busy event season begins and to allow for greater coordination with City Council and public outreach and promotion.  

Due to the City’s fiscal year, the current deadline will apply to events that take place between July 1, 2020 and June 30, 2021. We will provide you with annual instructions on subsequent years’ deadlines. 


Applications are due via email to the Office of Special Events on or before January 13, 2020 by 12:00pm (Noon). 

Additional details are outlined in the downloadable document below. 


Security Deposit Policy

Learn more here.


If you have questions or concerns, please email kara.osipovitch@cityofrochester.gov in the Office of Special Events.